What is this invite to redundancy consultation meeting template?
This invite to redundancy consultation meeting template is a letter that an employer can use to invite employees to attend a consultation meeting regarding the potential redundancy of their job role. This template provides a way to communicate important information about the process, offer support and initiate constructive dialogue with affected employees.
This template is a crucial tool for HR professionals and employers to manage redundancy situations compassionately, legally and with due regard for employee rights and well-being. It helps to facilitate a structured and fair process during a challenging time for both employers and employees.
What are the benefits of using this invite to redundancy consultation meeting template?
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Formal and structured process: This letter template provides a formal and structured way to communicate important information regarding the redundancy process. This ensures that the message is conveyed clearly and professionally to the employee.
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Documentation: It creates a written record of the redundancy consultation process, which is valuable for both the employer and the employee. Having a documented history of meetings and communication can help in case of disputes later on. You can also store your records in Docue’s secure storage so you’ll never lose an important document again.
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Clarity: The letter reiterates the purpose of the meeting and what has transpired so far, ensuring that the employee understands the context and the potential outcomes of the process which is the termination of employment due to redundancy.
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Compassion: This template is written in a respectful tone, giving thanks to the employee for their hard work and acknowledging their contributions to the company. This invite to redundancy consultation meeting template is fully customisable, so it can be personalised to suit your unique circumstances.
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Compliance: While using an invitation to a redundancy consultation meeting template will not guarantee automatic compliance with UK employment laws, it serves as a fundamental step in the right direction. Informing the employee and conducting redundancy consultations are essential elements of a fair and legally sound redundancy process. For a step-by-step process to managing staff redundancies, check out the Acas website.
This invite to redundancy consultation meeting template assumes that the employer is a UK-registered company and that English law governs the terms of employment and redundancy rights.
What are the key points that are addressed in this invite to redundancy consultation meeting template?
- Purpose of the letter: The introductory paragraph explains that this letter is an invitation to a further redundancy consultation meeting.
- Meeting details: This template specifies the date and time for the upcoming consultation meeting.
- Potential outcome: It mentions that one possible outcome of the meeting could be the termination of employment due to redundancy.
- Recap of previous discussions: It briefly recaps what has been discussed in previous meetings, including the business reasons for potential redundancy.
- Alternative roles: It mentions that no suitable alternate employment has been identified at this time and gives you the option, if appropriate, to inform the employee that they will be informed if any suitable roles become available.
- Companion offer: It extends an offer for the employee to bring a companion (colleague or trade union representative) to the consultation meeting and requests the companion's name if one is opted for.
- Appreciation and support: It expresses gratitude for the employee's hard work during this challenging time and encourages the employee to reach out with any questions. It also closes with a polite and sincere sign-off from the sender.
This invite to redundancy consultation meeting template is fully customisable and can be tailored to suit your business needs.
The redundancy process
Redundancy letters are communications by a company to its employee(s) that they are either at risk of or have been selected for redundancy (i.e., that their role at the company will be terminated due to changes in the business which mean that the role is no longer required). These letters are only suitable for small-scale redundancies where stand-alone roles are being made redundant. For redundancy processes requiring selection processes, or where collective consultation is required, specific legal advice should be sought.
Our redundancy letter templates should be used in a specific order as part of the redundancy process, as detailed below:
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An ‘at risk’ letter informs the employee that they are being considered for redundancy, and the reasons why. It also sets out the company’s process consultation meetings and timetables being put in place and reminds the employee that they can be accompanied to these meetings.
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An ‘invite’ letter - this is where this invite to redundancy consultation meeting template comes in. This letter invites the employee to attend a consultation meeting to discuss the possibility of, and how to potentially avoid redundancy, or re-position the employee somewhere else in the business. This also provides the employee with an update since the last meeting.
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An ‘outcome’ letter informs the employee that they have been selected for redundancy and is a formal notice of termination of their employment contract. It also sets out the employee’s rights (depending on their contract and period of service), including the right to appeal the decision, and a reminder of obligations that survive termination of the employment contract.
These letters are for a very straightforward process where a single role is disappearing. If you are choosing one employee from several performing the same role, or it is a complex situation, or you wish to make 20 or more people redundant you should seek legal advice as there are strict consultation rules and timings to follow.
An employer must pay redundancy to any employee who has been employed for 2 or more years - to calculate an employee's statutory redundancy pay, check out the government website. You do not need to pay redundancy when an employee has less than 2 years of service.
Why use Docue's invite to redundancy consultation meeting template?
Simple: With Docue, you can create a legally compliant redundancy consultation invite letter easily and quickly. All you have to do is answer a series of questions, and your letter will be automatically created in real-time.
Created by lawyers: The invite to redundancy consultation meeting template includes model clauses designed by lawyers to help you draft the letter yourself and tailor it to your unique circumstances.
All-in-one solution: Signatures can be collected electronically, and all documents can be stored securely in Docue Drive.
Tags: invite to redundancy consultation meeting template, invite to redundancy consultation meeting, redundancy consultation process
