Data Protection Request Letter

Individuals have the right to request access to the personal data a company holds about them. With this template subject access request letter, you can create a suitable response letter for each data protection request. Read more
Legislation GB-EAW
Topics Updated by a lawyer: 19 May 2023

Responding to data subject requests

Right of access: Data subject access requests (or DSARs) are part and parcel of day-to-day compliance with data protection laws. In addition to their existing rights to privacy, individuals (or data subjects) have a right to request the information that a company holds on them. This request could come from employees, former employees, customers, suppliers or any other individuals that your business holds personal data about.

Other legal rights: As well as the right of access, data subjects also have a number of other rights under data protection laws, including the right to rectification, right to erasure, right to data portability and right to restrict processing.

Obligation to respond: When a data subject submits a data subject request, you are obliged to respond to it and failure to do so will be a breach of data protection laws. To help ensure consistency in responses and compliance with data protection laws, Docue’s subject access request letter template can be used.

Ensure a high-quality outcome with Docue’s subject access request letter template

When to use: You should use this subject access request letter when responding to a data subject access request, or another request by a data subject to exercise their rights under data protection laws. This document assumes that you are a UK-incorporated company and that English law applies.

Model content for every situation: This document is dynamic and can be adapted to suit a range of different situations, including:

  • confirmation of receipt of a DSAR (including a request for clarification);
  • confirmation of ID of the data subject;
  • extension of time notification for responding to the DSAR (or other data subject request); and
  • a refusal response to the DSAR (or other data subject request).

Created by lawyers: Our subject access request letter has been drafted and maintained by expert data protection lawyers. Our cutting-edge technology combined with our lawyer-made document content allows you to create, customise, e-sign, store and manage your data protection request letters all in one place. And don't worry if you get stuck along the way - our lawyer-drafted guidance notes are there to guide you through the process.

Tags: sar request template, subject access request letter, subject access request letter template, gdpr request letter

Legislation GB-EAW
Topics Updated by a lawyer: 19 May 2023

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