Payment Reminder Letter

What is a payment reminder letter?

A payment reminder letter is a formal but practical way to ask a customer or other debtor to pay an overdue invoice. It records the invoice, the amount outstanding, the original due date and a new payment deadline, helping to create a clear written record of the request for payment.

When should this payment reminder letter template be used?

Use this payment reminder letter template after an invoice has fallen due and before escalating collection action. The wording can be adapted as a first, further or final reminder. The payment reminder letter template covers one overdue invoice, so a separate letter should be created for each additional invoice.

What can be included?

The payment reminder letter can include payments or credits already received, payment instructions, a contact route for queries and an additional message about the circumstances or any agreed payment arrangements. Interest or other late-payment charges can also be included where the sender is contractually or legally entitled to claim them.

What does this payment reminder letter template cover?

The payment reminder letter template identifies the sender and recipient, summarises the invoice and outstanding balance, requests payment by a specified date and explains how the recipient should pay or raise a query. It also allows the sender to add an electronic signature or close the letter using their typed name.

Tags: payment reminder letter, debtor letter, payment chaser letter